![]() In many cases, digitized notes offer the convenience of being searchable and occupy no physical space when stored as binary bits on a storage drive. Of course, digitizing paper isn’t just about reducing waste. In fact, many mid-end printers set this feature as default. Printers that support duplex printing today are highly reliable and available at just a slight premium over non-duplex capable models. For the inevitable paperwork that must be printed, using both sides can cut paper usage by half. For example, ABBYY FineReader turns PDF files and digital photographs into Microsoft Word, Excel or searchable PDF formats.ġ2. Optical character recognition (OCR) software turns the static images or PDF files created by hardware scanners into editable files that are substantially more useful. The portable flatbed Doxie Flip scanner, for example, can capture what’s written in notebooks and other content that may not fit through the feeder of a conventional sheet-fed scanner.ġ1. Aside from network scanners, recent years have seen the rise of “personal” scanner meant for small group or even individual use. Digitizing paper notes and printed literature makes it easy to share documents electronically and lowers the temptation to make photocopies. For example, the eFax paid option allows users to send up to 150 pages per month from an email message, through an online portal, or from a mobile app.ġ0. This mature market includes various free and paid options that essentially eliminate the need for a physical fax machine. In order to work with vendors and clients that insist on using the fax machine, sign up for an online fax provider that will email an incoming fax direct to your inbox. The point is, there may be situations where it would be unfair and counterproductive to insist on change, especially if the resulting reduction in paper usage is minimal.ĩ. While excellent alternatives such as the Jolt Script stylus have emerged to deliver an experience comparable to that of using a real pen, they can be pricey and may not convince a purist. In addition, doodling or sketching represents a good way for some to flesh out their thoughts. Moreover, industries such as law and auditing may not be good candidates to go paperless due to the historical prevalence of paper. The realities of paper in our society force even the most tech-savvy businesses, even start-ups with no legacy processes and habits, to contend with external forces such as client needs and regulatory or legal requirements. Completely eliminating paper may not be economical or even practical for everyone. One big reason is that, when it comes to eradicating paper, organizations must be realistic. For proof, just step into the office of any small business.Īt a time when almost every employee has access to a computer terminal, and when mobile devices with pixel densities indistinguishable from that of print media are now commonplace, it’s strange that more hasn’t done to reduce the usage of paper. ![]() The “ paperless office,” coined as a marketing slogan in the early days of the IBM computer, has not yet arrived, despite anecdotal evidence that the use of paper may finally be on the downtrend.
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